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Shenandoah Wedding Planning & Coordination

We look forward to assisting in making your day unforgettable & stress-free!

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Full-Service Planning & Coordination – $4,000

This flat fee service is for the couple who needs a ‘Project Manager‏’ to assist with all aspects of their wedding planning.

We’re with you from ‘yes’ until the last guest is gone. And, of course, this service includes our Full-Service Coordination to assure that your day runs smoothly and as you wish. May include but is not limited to:

  • Client planning meetings, as needed (in person or by phone)
  • Preparation and maintenance of budget
  • Assist with color and theme selection & execution
  • Assist with stationary selection
  • Assist with research, pre-qualification and venue site selection
  • Research, pre-qualification and referral of all prospective vendors
  • Schedule & attend vendor meetings (as needed)
  • Review vendor contracts
  • Provide monthly checklists
  • Act as advisor and problem-solver
  • Track response cards
  • Assist with seating chart & escort cards
  • Assist with program design & production
  • Assist with guest hospitality bags
  • Answer etiquette questions
  • Full-service Coordination (month of service) for the Rehearsal, Wedding & Reception
 

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Set-Your-Level Planning & Coordination – starting at $2,450

This partial planning service is customized to fit your needs and budget.

We’ll assist you with as much or as little of the planning process as you would like. This hourly selection allows us to pre-set your level to avoid budget surprises. (Tented, non-venue locations, &/or events requiring an inordinate amount of setup or more than one assistant will incur additional service charges.) May include but is not limited to:

  • Amount of planning time needed to be determined at contract signing (minimum 10 hours)
  • Initial planning meeting
  • Preparation and maintenance of budget
  • Assist with color and theme selection & execution
  • Research, pre-qualification and referral of prospective vendors
  • Vendor meeting preparation
  • Attend vendor meetings (upon request)
  • Review vendor contracts
  • Provide monthly checklists
  • Act as advisor and problem-solver
  • Answer etiquette questions
  • Full-Service Coordination (month of service) for the Rehearsal, Wedding & Reception
 

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{ Month-of } Full Service Coordination – starting at $1,750

This ‏‏‏‏‏‏‏month-of‏‏ service is for the couple who would like a professional to pull together all of the rehearsal, wedding & reception details to ensure an accurate & timely event so that they can relax and enjoy their day. (Tented, non-venue locations, &/or events requiring an inordinate amount of setup or more than one assistant will incur additional service charges.) This option includes no planning time.

  • Pre-wedding site meeting to finalize timeline, floor plan and logistics (4 weeks prior)
  • Contact all vendors to confirm arrangements
  • Preparation of a detailed wedding week vendor time line
  • Create floorplans
  • Directing the Rehearsal with the officiant
  • Up to 12 hours of onsite coordination for Wedding & Reception including:
    • Arriving approximately 3 hours prior to assist with vendor delivery & décor setup
    • Bringing one assistant
    • Assisting the bridal party with attire, florals, etc.
    • Coordinating the processional, wedding service & recessional with the officiant
    • Coordinating the caterer, photographer, DJ/musicians, etc. regarding timing of reception activities
    • Bringing a bridal cart stocked with essentials for virtually any bridal need
    • Assisting in gathering gifts, personal decor items, rentals, etc. at the end of the event

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Consulting Services – $75 per hour

Hourly consulting services are perfect for the couple who needs some professional assistance but would like to handle the planning on their own.

  • Theme, Color palette & Décor assistance
  • Vendor pre-qualification & referrals
  • Budget preparation
  • Track response cards, prepare seating charts
  • Rental pickup & return
  • Customized monthly checklists
  • Engagement party, rehearsal dinner or honeymoon planning

  • Hospitality bags for out-of-town guests
  • Assistance with Favor & Gift selection
  • Accommodation or Transportation arrangements
  • Program design & production
  • Other services available upon request
  • Assistance with Vows, Toasts, Reading & Music selections